How do I share my Outlook Calendar inside and outside of the organization?

How to share my Outlook Calendar using Outlook web access ?

1. Navigate to https://outlook.office.com/mail/ and log in using your  Single Sign-on credentials.
        
2. Click on the Calendar logo on the left-hand side.                 
3. Right-click on your calendar and select Sharing Permissions
   
4. Enter the personal email address and click Share.
5. Choose your preferred level of calendar access for the external person. For more details regarding the access, see What level of sharing and access should I choose?

How to share my Outlook Calendar in the Outlook client?

1. Open the outlook client on your computer by clicking on the Outlook client shortcut on your desktop or clicking on the Windows Start button and navigating to Outlook.  Click on Outlook.
   
2. Click on the Calendar logo on the left-hand side.   
              
3. Right-click on your calendar and select Sharing Permissions
   
4. In the Sharing Permissions window, click the Add button to add a new person or group to share your calendar with.
   
5. Enter the email address of the person you want to share your calendar with in the "Add" box, or select from the suggested contacts. Then click OK to add them to the list.
   
6. Choose your preferred level of calendar access for the external person. For more details regarding the access, see What level of sharing and access should I choose? 
   
7. Once you've set the permissions, click the OK button to save your changes.

What level of sharing and access should I choose?

• • Can view all details-(highest tier of sharing) the invited user can see ALL details of your calendar. This includes: invitees to meetings, meeting details/descriptions, start and end times of your meetings. 
  • Can view event titles and locations- (middle tier of sharing) the invited user can only see the main title and location of your meetings. 
  • Can view when I'm busy- (lowest tier of sharing) The invited user will only see that your calendar is blocked off as "busy". They will not see any other details of your day.

After you've shared your calendar, the recipient will receive an email with instructions on how to view your calendar. They can either add your calendar to their own Outlook account, or view it through a web browser. It's worth noting that sharing your calendar outside of your organization does come with some privacy risks, as you'll be sharing potentially sensitive information with people who may not be affiliated with our schools or system office. Make sure you only share your calendar with people you trust, and consider using the "Can view when I'm busy" permission if you're concerned about sharing too much information.